Web Conferencing Best Practices Part 2 - World -Wide Opinions

In gleaning through the web, I found many points of views of what are world-wide best practices. For the most part most people are saying the same thing, so I decided to post the most commonly mentioned ones in this post, thinking that like-minds can often be more concise than just opinionated ones. :)



As was the inflection of my last post, 'preparation' is probably the single most important aspect; it should not be any different than an in-person meeting, but now that I have mentioned that here are the most common...

... Best Practices:

1. Prepare your meeting and all meeting materials (in this case, make files available for download or an email that is drafted and ready to send out)
   
2. Establish a detailed user protocol specific to the system being used
   
3. Provide easy "single point of access" to e-meetings, online learning and collaboration tools
4. Use platform tools to proactively ensure training

Now, in looking at all these best practices, I was led to many quantifying reasons for using online collaborative conferencing. Here are the...

... Payoffs:

• Save 50%-75% yearly in time lost, administration and travel costs
• Facilitating online collaboration is easier
• An informal learning environment raises attendance
  
• Positive 'on-the-leading-edge' attitude developed change across entire organization
• Ensures everyone in an organization has up-to-date certifications thanks to recording and rebroadcasting capabilities
  
• Increased knowledge sharing and created an interactive, engaged community among internal and remote staff
• Distribute information and online training faster to your organization’s authorized network

 
William S. Dickinson is a marketing professional who works for Momentum Conferencing with offices in Vancouver BC and Toronto, ON. You can find Momentum Conferencing on the web @ www.momentumconferencing.com.